What Is the Meaning of a Job Profile?
A job profile’s meaning varies depending on one’s perspective. If you’re seeking employment, this is a job description. The document contains the basic information that will help you decide if you’re qualified and interested in applying for the position. For managers and human resources professionals, a job profile is more detailed, providing information on how the job title and compensation were determined. The simpler version of a job profile is most helpful for people seeking jobs or trying to better understand their present position.
An employer creates a job profile for many reasons. On the organisational side, the employer must analyse the job that a person will perform, including essential duties, which are performed often, and nonessential duties. These duties will be used to calculate the amount of pay, the job title, the salary or hourly designation and the position on the organisational chart. Managers assist the HR department with updating job profiles when positions must be advertised and filled. Each duty is written as a statement of what outputs a candidate must produce.
A job profile provides details of specific job tasks. In addition, there are other sections of the profile that help applicants understand the position. For example, an employer may include minimum qualifications and preferred qualifications. This section might include the knowledge, skills, abilities and years of experience that successful applicants must hold to be considered for an interview. The hiring manager or team uses the qualifications to eliminate unqualified applicants. The remaining applicants will be ranked according to their qualifications.
A detailed job profile gives more context to a job, such as a description of the department and the types of projects or customers who will be served. The profile might include performance standards that a manager uses to evaluate a person’s work, screening requirements such as qualification tests and background checks, and machinery or tools that an applicant must use. For example, a job applicant for a courthouse clerk might have to pass a criminal background check, take a typing test and know how to use a personal computer with word processing software.
When you read a job profile, some information about the job itself will help you decide if you can do it well. Look at essential job duties and required tools, including equipment and resources that a job holder must use to perform the essential duties, and see if you measure up. If you’re not sure about your suitability for a job based on the description, it doesn’t hurt to go through with the application process. A job interview usually includes the chance to ask questions about a job profile. During the interview, you can determine if the job expectations are within your reach.